Privacy policy

Tarago & District Show Society Inc.
Trading as Tarago Show Society
ABN 66 932 483 569

Last updated: 8 October 2026

1. Our commitment to privacy

Tarago Show Society respects your privacy and is committed to handling personal information responsibly.

This policy explains how we collect, use, store and protect personal information when you visit our website, contact us, become a member, volunteer, participate in an event or otherwise engage with the Society.

We aim to follow good privacy practices and comply with applicable Australian privacy laws.

2. Information we collect

Depending on how you interact with us, we may collect:

  • Your name, email address, phone number and contact details.

  • Membership, volunteering and committee information.

  • Event registrations, competition entries and booking details.

  • Sponsorship, stallholder and supplier information.

  • Payment and transaction records.

  • Information you provide through website forms, emails, surveys or enquiries.

  • Photographs or videos taken at Society events.

  • Website usage information collected through cookies and analytics tools.

We only seek to collect information reasonably necessary for our activities.

3. How we use your information

We may use personal information to:

  • Respond to enquiries and communicate with you.

  • Manage memberships, volunteers and Society activities.

  • Organise events, competitions, registrations and bookings.

  • Administer sponsorships, donations and payments.

  • Provide information about upcoming events and opportunities to get involved.

  • Maintain and improve our website and services.

  • Meet our legal, financial and administrative obligations.

We may also use photographs and videos taken at public events to promote the Society and its activities. We will consider reasonable requests concerning identifiable images.

4. Sharing your information

We do not sell personal information.

We may share relevant information with committee members, authorised volunteers, event organisers and service providers where reasonably necessary to deliver our activities.

We use third-party services that may include Squarespace, Google Workspace, Humanitix, payment providers and communication platforms such as WhatsApp, Facebook and Instagram.

These providers handle information in accordance with their own privacy policies and applicable laws. Some information may be stored or processed outside Australia, including in the United States or other countries where our service providers operate.

We may also disclose information where required or authorised by law.

5. Website cookies and analytics

Our website may use cookies and similar technologies to support website functionality, understand visitor activity and improve the user experience.

You can manage cookies through your browser settings and any cookie controls available on our website.

6. Email and community communications

If you subscribe to updates, join our mailing list or request information about Society activities, we may contact you with relevant news, events and opportunities.

You can request to stop receiving optional communications at any time by contacting us or using an unsubscribe option where provided.

Participation in our WhatsApp Community is voluntary. Depending on the group's settings, your name, profile information or phone number may be visible to other participants. WhatsApp's own privacy terms also apply.

7. Event photography

Photographs and videos may be taken at Society events for documentation, publicity and promotional purposes.

If you have concerns about an identifiable photograph or video of yourself or your child being used by the Society, please contact us. We will consider requests for removal where reasonably practicable.

8. How we protect your information

We take reasonable steps to protect personal information from unauthorised access, misuse, loss or disclosure.

Access to personal information is limited to authorised people who require it for Society activities.

We retain information only for as long as reasonably necessary for its intended purpose or to meet legal and recordkeeping requirements. Information that is no longer required is securely deleted or de-identified where practicable.

9. Accessing or correcting your information

You may contact us to request access to personal information we hold about you or to ask us to correct information that is inaccurate or out of date.

We will respond to reasonable requests in accordance with applicable laws.

10. Privacy concerns and complaints

If you have a concern about how your personal information has been handled, please contact us using the details below.

We will review your concern and aim to respond within a reasonable timeframe.

If applicable, you may also be able to raise a complaint with the Office of the Australian Information Commissioner at www.oaic.gov.au.

11. Changes to this policy

We may update this Privacy Policy from time to time to reflect changes to our activities, website services or legal obligations.

The current version will be published on our website.

12. Contact us

For privacy enquiries, requests or concerns, please contact:

Tarago Show Society
Tarago Showground
1894 Braidwood Road
Tarago NSW 2580

Email: info@taragoshowsociety.org.au